Terms & Conditions

1. Acceptance of Terms

These Terms & Conditions ("Terms") constitute a legally binding agreement between you ("User", "Employee", or "Client Organization") and Vinti Web Solution regarding your access to and use of the HRMS enterprise platform, services, and associated mobile/web applications.

By logging into, accessing, or using the platform, you acknowledge that you have read, understood, and agreed to be bound by these Terms.

2. Authorized Use and Account Security

• Individual Credentials: User accounts are assigned to specific individuals. Sharing passwords, login credentials, or multi-factor authentication codes is strictly prohibited.
• Device & Session Limits: The platform enforces single-active-device session controls to prevent unauthorized account concurrency. Simultaneous logins from distinct locations trigger automated session verification.
• Accuracy of Information: You are responsible for ensuring that all data submitted (including attendance punch times, expense receipts, bank account numbers, and leave reasons) is truthful, accurate, and up-to-date.
• Credential Safeguards: You must promptly notify system administrators if you suspect any compromise of your credentials or unauthorized platform access.

3. Acceptable Use Policy

Users must not:

• Attempt to circumvent, probe, or breach authentication mechanisms, role-based access permissions, or security headers.
• Falsify geolocation coordinates, use proxy/VPN tunnels to spoof punch-in locations, or tamper with attendance records.
• Transmit unlawful, harassing, defamatory, or malicious communications via the internal messaging or email modules.
• Upload malicious code, viruses, or unauthorized automated scraping scripts.
• Access, export, or disclose confidential salary, financial, or personal document records of other employees without explicit organizational authorization.

4. Employer & Organization Responsibilities

Client organizations using Vinti Web Solution HRMS are responsible for:

• Maintaining lawful authority to onboard and process employee personal data.
• Configuring salary structures, tax deductions, and leave policies in alignment with applicable local and central labor laws.
• Reviewing automated payroll calculations, statutory contributions (PF, ESI, TDS), and attendance summaries before finalizing disbursements.
• Granting appropriate role-based privileges to HR staff and managers.

5. Service Availability and Modifications

While we strive for continuous 99.9% platform availability, scheduled maintenance, critical security patching, or unexpected infrastructure interruptions may occur. We reserve the right to update features, user interfaces, and backend workflows to improve security, usability, and statutory compliance.

6. Intellectual Property Rights

All software code, database schemas, user interfaces, branding, visual badges, ID card layouts, and documentation associated with the HRMS platform are the exclusive intellectual property of Vinti Web Solution or its licensors. Users retain ownership of their proprietary organizational business records and employee data.

7. Limitation of Liability

To the maximum extent permitted by applicable Indian law, Vinti Web Solution shall not be liable for indirect, incidental, punitive, or consequential damages resulting from user input errors, incorrect bank details submitted by employees, labor dispute outcomes, or third-party telecommunication failures. Software calculations are provided as management aids and require organizational review.

8. Suspension and Termination

System access may be suspended or revoked immediately in the event of employment termination, material breach of these Terms, suspected security intrusions, or unauthorized data exfiltration attempts.

9. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the Republic of India. Any disputes arising out of or in connection with the platform shall be subject to the exclusive jurisdiction of the competent courts in India.

10. Contact Information

Questions regarding these Terms should be directed to support@vintiwebsolution.in or by phone at +91 9981087328.